In our professional consulting working with small businesses looking for solutions to building a sustainable business, one of the sustainable concepts that we explore with clients is moving to a paperless office. The problems we run into in executing a paperless office is document management and retrieval.
How does your company manage the influx of emails, reports, and information from social media sites: Linked In and Twitter? Did you know that approximately 90% of electronic content coming into an organization is unstructured data and about 80% of that is unmanaged.
With small business resources limited, what’s a company to do? Well, considering that about 30% of a worker’s time is spent searching for a document or recreating it, as professional consultants, we suggest document management software. It reduces expenses and aids in productivity.
Visual Vault by WayPoint Technologies is a web based document system that is ideal for all your compliance, workflow, document management, online forms, and portal delivery needs. In addition, it offers detailed history tracking, audit reporting, version control, and scanning/capture capabilities.
Building a sustainable business and going paperless doesn’t have to be hard. In fact, some of the benefits you can expect include:
- increase productivity
- eliminate storage space
- reduce expenses
- create the ability to work remotely
- enhance customer service
- increased security
- better disaster recovery protection
- reduces your environmental impact
- improve your competitiveness in the industry
Incorporating document management software like Visual Vault is a great way to bring eco awareness to your organization, build on your sustainability plan, and improve productivity.